Free Personal Training Contract Template (2022)

Whether you’re a large gym, sports center, or an individual fitness brand, offering personal training is a fantastic way to grow your income. That’s why we’ve created a simple personal training contract (PDF and Word) that your company can repeatedly use to secure more clients and revenue.

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Free Personal Training Contract Template

Whether you’re a large gym, sports center, or an individual fitness brand, offering personal training is a fantastic way to grow your income. That’s why we’ve created a simple personal training contract (PDF and Word). Your company can repeatedly use this formal contract to secure more clients and revenue.

What’s in this template?

  • • Services provided
  • • Payment terms
  • • Cancellation policy

Click below to download our free personal training contract

Download Doc

Download PDF

What is a personal training contract?

A personal trainer is someone with certifications, demonstrating that they can deliver safe and effective exercise programs for individuals and groups.

Personal trainers can either work for themselves with their own client list or through an exercise institution like a gym. Personal trainers are also often employed by gyms to offer training services to customers.

A personal training contract is a formal agreement between the company (institution) and the client outlining the terms and conditions for which personal training services are delivered.

Get access to our Personal Training Contract Forms

(Video) The Only Contract template you need for your Services Business

Hopefully, after reading this post, you can see that a personal training agreement is not only a formal document in your business, but can also be used as a sales tool to grow your revenue.

Click below to download our template today

Why is a personal training agreement important for personal trainer?

A personal training contract captures essential information about the client relationship, including what services are to be provided, how long each training session will last, how much each session costs, and how to cancel the agreement.

Without establishing conditions (and creating a formal contract) for personal training services, companies, trainers, and clients become vulnerable to disputes.

A personal training contract agreement ensures that all parties, including the company, client, and trainer, fulfill their responsibilities to improve the chances of having a successful relationship.

At the end of the day, customers are paying you to help them reach their fitness goals, and a contract helps to manage this process fairly.

Best practices when using a personal training agreement

It may not like it on the surface, but your PT training contract can be used as a sales tool. Below are three best practices to get the most out of your agreement.

1. Refine your offerings

You need to create awareness for your brand before you even have the opportunity to get more PT clients. Prospective customers should be aware of the main terms in your contract by being exposed to your marketing materials.

For instance, work with your team to determine how long each session is, how much you’ll charge, and what general services you offer.

Take the details from your contract and start to communicate the same terms in your gym, on social media, to your mailing list, and so forth.

Customers like to know upfront about how you structure your training so they can decide if they want to meet with your team to discuss the opportunity in greater detail.

2. Convert more sales

Once you’re able to generate more leads to your training business, it’s time to use your agreement to lock in more clients.

As a company, it’s most common for your trainers to deliver client proposals as they have more intimate knowledge of how they can help customers. Alternatively, it’s not uncommon to have a dedicated sales team to present your training services.

Regardless of who’s doing the pitching, your ability to convert customers will lead to how effectively your team conducts discovery sessions.

These sessions are free meetings with prospective clients to understand their fitness goals and experiences so you can propose relevant offerings in your contract.

The success of your ability to make sales depends on how skillfully your team can present relevant services based on your client’s goals. Below is a list of questions to help your team understand your prospective personal training customers.

  • What type of exercise have you done in the past?
  • Do you have medical history or injuries and would affect your ability to train?
  • What are your fitness goals?
  • What does a typical week of eating look like for you?
  • How would you rate sleep on a scale between 1 and 10?
  • How many days a week are you willing to commit to training?

Get your team to use a combination of the questions above to get as much detailed information from prospective clients as possible. From there, you can create incredibly powerful proposals that include relevant services, thus increasing your conversion rate.

3. When to present your contract

At this point, you’ve used your personal training agreement form to attract leads and create personalized offerings. Now it’s time to present your contract for clients to sign up for your programs.

Getting your timing right of presenting your PT contract is critical as you don’t want to come across as too pushy or formal, and you also don’t want to leave it too late and lose momentum.

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The best time to present the contract is after you’ve conducted a customer questionnaire or discovery session. It’s at this point where the plan to help your client reach their goals. It’s also an opportunistic time to discuss the terms and conditions of how your company conducts personal training.

If clients are not ready to sign the contract when you present your training plan, your agreement becomes a powerful reference document as you follow up with customers. By merely asking potential customers, “do you have any questions about the contract?” you start to pull out any objections and concerns about your terms, which allows you to get on the same page.

Get access to our Personal Training Contract Template

Hopefully, after reading this post, you can see that a personal training agreement is not only a formal document in your business, but can also be used as a sales tool to grow your revenue.

Click below to download our template today

Download Doc

Download PDF

Frequently Asked Questions

FAQ about Personal Training Contracts for Clients and Personal Trainers

Personal training contracts can be formed verbally, written, or other types of communication. However, a signed agreement is legally binding and adds further protection and accountability for all parties.
So while it’s not a requirement to use a contract, we highly recommend you to mitigate any risks.

Like any agreement, you can terminate a personal training contract when you reach the end of your program, any parties breaches the terms, or if all parties agree to end the contract.

We recognize that you may need to modify your agreement depending on the needs of your clients. That’s why our template is available in word so you can make changes as required.

document preview

Personal Training Contract

Personal Training Contract

Parties

– This Personal Training Contract (hereinafter referred to as the “Agreement”) is entered into on ______________ (the “Effective Date”), by and between __________________________, with an address of ______________ (hereinafter referred to as the “Company”) and ______________ with an address of ______________ (hereinafter referred to as the “Client”) (collectively referred to as the “Parties”).

Services

– The Services to be provided by the Company to the Client are enlisted below:

  1. _____________________________________________
  2. _____________________________________________
  3. _____________________________________________
  4. _____________________________________________
  5. _____________________________________________
  6. _____________________________________________
  7. _____________________________________________
  8. _____________________________________________
  9. _____________________________________________
  10. _____________________________________________

– The personal training provided by the Company will last for a period of ______________ minutes per session.

– The Parties agree that the trainer will be assigned to the Client by the Company and is subject to change at any time. In case the Client requests a new Trainer, the Company will make every effort to provide one and accommodate if the circumstances allow.

– The Client hereby will inform the Company and the trainer of any and all conditions, medical or other conditions, that may affect his/her ability to participate in training sessions provided by the trainer.

Sessions

– The training sessions provided by the trainer will include the following activities:

  1. _____________________________________________
  2. _____________________________________________
  3. _____________________________________________
  4. _____________________________________________
  5. _____________________________________________
  6. _____________________________________________
  7. _____________________________________________
  8. _____________________________________________
  9. _____________________________________________
  10. _____________________________________________
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Payments

– The Parties agree that ______________ training sessions will be purchased by the Client for a fee of ______________ per training session.

– The Client is entitled to pay on a per session basis OR on a monthly basis for all the training sessions in advance at a discounted rate of ______________.

Cancellation

– Whereas, the Client agrees that it is his/her responsibility to notify the Company and the trainer at least 24 hours in advance in case of cancellation. The failure to do so will cause the Client to be charged the full rate for the cancelled/missed training session.

– The Company also agrees that it is its responsibility to notify the Client at least 24 hours in advance in case of cancellation.

Indemnity

– Hereby, the Client agrees to hold the Company and the trainer harmless in the case of any injuries or illnesses experienced as the result of Client’s training sessions.

Warranties

– The Parties agree that the training program organized by the Company and its trainers is made solely for the benefit of the Client’s health and wellness.

– In addition to that, the Parties agree that the Company does not guarantee the results of the training sessions; however, it guarantees to put its maximum effort into the training sessions.

Term

– This Agreement shall be effective on the date of signing this Agreement (hereinafter referred to as the “Effective Date”) and will end on ______________.

Termination

– This Agreement may be terminated in case the following occurs:

  1. Immediately in case one of the Parties breaches this Agreement.
  2. At any given time by providing a written notice to the other party ______________days prior to terminating the Agreement.

Dispute Resolution

– Any dispute or difference whatsoever arising out of or in connection with this Agreement shall be submitted to ______________ (Arbitration/mediation/negotiation) in accordance with, and subject to the laws of ______________.

Governing Law

– This Agreement shall be governed by and construed in accordance with the laws of ______________.

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Severability

– In an event where any provision of this Agreement is found to be void and unenforceable by a court of competent jurisdiction, then the remaining provisions will remain to be enforced in accordance with the Parties’ intention.

Entire Agreement

– This Agreement contains the entire agreement and understanding among the Parties hereto with respect to the subject matter hereof, and supersedes all prior agreements, understandings, inducements and conditions, express or implied, oral or written, of any nature whatsoever with respect to the subject matter hereof. The express terms hereof control and supersede any course of performance and/or usage of the trade inconsistent with any of the terms hereof.

Amendments

– The Parties agree that any amendments made to this Agreement must be in writing and must be signed by both Parties to this Agreement.

– As such, any amendments made by the Parties will be applied to this Agreement.

Signature And Date

– The Parties hereby agree to the terms and conditions set forth in this Agreement and such is demonstrated throughout by their signatures below:

Client

Name: ______________________

Signature: ___________________

Date: _______________________

Company

Name: ______________________

Signature: ___________________

Date: _______________________

Related Proposals and Templates

  • Payment Agreement Template
  • Coaching Agreement Template

Get access to our Personal Training Contract Template

Hopefully, after reading this post, you can see that a personal training agreement is not only a formal document in your business, but can also be used as a sales tool to grow your revenue.

Click below to download our template today

FAQs

What should be included in a personal training contract? ›

A personal training contract captures essential information about the client relationship, including what services are to be provided, how long each training session will last, how much each session costs, and how to cancel the agreement.

How do you write a fitness contract? ›

It's a Fitness Contract, and here's what you should include in it. Start with one thing you're going to change and be specific. Don't write down, "I want to lose weight." Instead say, "I will lose 37 pounds of fat" or "I will put on 10 pounds of muscle." Write a simple statement about why you want to make that change.

How do you create a personal training package? ›

Next are the four steps to making your online personal training package plans.
  1. Step 1 - Create a list of results that your client wants. ...
  2. Step 2 - Create a list of services you can offer. ...
  3. Step 3 - Start putting together packages. ...
  4. Step 4 - Create your incentive and discount strategy.
20 Nov 2019

Do personal trainers have contracts? ›

Both the trainer and the client benefit from personal training contracts since they allow you and the client to agree on what to expect to assist them in achieving their goals. If you're not sure where to start, there are various personal trainer templates for free download.

How much should I charge my clients for personal training? ›

Let's start with some numbers. A typical rate is around $60 to $70 for a one-hour training session. But outliers can make anywhere from $40 to $400 and beyond. Some may even offer weeks- or months-long packages for four or five figures.

What expenses can a personal trainer claim? ›

Here's a list of expenses that personal trainers commonly claim back on their tax returns:
  • Fitness studio rent.
  • Protein shakes (that you sell to your clients)
  • Merchandise.
  • Mileage (not including your commute)
  • Marketing costs.
  • Training equipment.
  • Accounting costs (including TaxScouts)
13 May 2022

Is a gym contract legally binding? ›

You probably can't cancel if you've changed your mind about wanting the gym membership. You can try, but you've legally entered into a contract with the gym that you'll need to stick to.

What is the purpose of a client personal trainer agreement? ›

exercise program for each individual that reflects the client's objectives, fitness level, and experience. This agreement ensures that the role of the trainer to client and client to trainer is clearly appreciated and understood. This agreement must be signed prior to beginning the training sessions.

How many clients should I have as a personal trainer? ›

The average number of clients seen via individual sessions is thought to be somewhere between 10 and 25.

What are the five design of a personal fitness plan? ›

As you design your fitness program, keep these points in mind:
  • Consider your fitness goals. ...
  • Create a balanced routine. ...
  • Start low and progress slowly. ...
  • Build activity into your daily routine. ...
  • Plan to include different activities. ...
  • Try high-interval intensity training. ...
  • Allow time for recovery. ...
  • Put it on paper.

Why do most personal trainers quit? ›

I quit being a personal trainer for three simple reasons; money, disillusionment, and career progression. These are the same reasons that thousands of other personal trainers have quit the industry too. They can't earn enough money, lose faith in what they're doing, and no longer see it as a long-term career.

Can you Pt without a qualification? ›

Can you get a PT job without a qualification? Here's the short answer – no. Virtually every personal trainer job advertisement you see will ask for a minimum of a Level 3 Personal Training certificate.

Why do personal trainers charge so much? ›

Personal trainers are expensive because you're paying them to give you their undivided attention for 30-60 minutes. Many trainers also have advanced degrees and additional certifications, which allows them to charge more money. Other trainers charge a lot of money simply because they know they're good at what they do.

How much do PT charge an hour? ›

Average personal trainer rates in the U.S. aren't too far off from UK rates, but again they will vary based on your specific area. The national average cost of personal training in the U.S. is $40-70 per hour-long session.

How do I price my training services? ›

How to choose a price for your online course:
  1. Do not price your course based on its length. ...
  2. Take a look at your competition. ...
  3. Quantify the value of the outcome your students can achieve. ...
  4. Test different price points. ...
  5. Consider your credibility/authority in your market. ...
  6. Consider the cost of your customer's alternatives.
23 Aug 2021

What do most personal trainers charge per hour? ›

The national average cost of a personal trainer can range from $50 to $150 per hour (with rates hovering around $100 per hour or higher in bigger metro areas).

Can personal trainers give meal plans? ›

Can personal trainers prescribe meal plans? No, a personal trainer whose qualifications lie in common personal training fitness and nutrition certification cannot prescribe meal plans. This is especially true if you are a personal trainer in the United States.

Can a personal trainer write off workout clothes? ›

The cost of work clothing is deductible. However, you cannot deduct the cost of any clothing items you might wear outside of work. Unfortunately, off-the-rack workout clothing can be worn when you are operating your fitness business and when you are exercising on your own time, so it isn't a business expense.

Can a personal trainer claim gym clothes? ›

You cannot claim your everyday activewear as a tax-deductible expense! This can be applied if you work at a commercial gym on a freelance basis. Despite not being a full-time employees, those who work within this role may need to conform to an employer's personal trainer uniform policy.

Can you just write up a contract? ›

You can write your own contracts. There is no requirement that they must be written by a lawyer. There is no requirement that they have to be a certain form or font. In fact, contracts can be written on the back of a napkin!

Are handwritten contracts legal? ›

Handwritten contracts are legally binding if they meet the necessary conditions that apply to all contracts: mutual agreement, capacity, consideration, and legal validity. There are no legal differences between typed and handwritten agreements when it comes to enforceability.

What is an example of personal contract? ›

Oil-and-gas royalty contracts and property-insurance policies are examples of a personal contract.

Can gym contracts be broken? ›

Most gym contracts have a termination fee that will allow you to cancel your membership. This fee may decrease as you near the end of your contract. It may be worth it to end your contract and pay the fee, especially if you no longer want your gym membership.

Why are gym contracts so hard to cancel? ›

"Gym club contracts are drafted in such a way as to not allow a person to quit without suffering a penalty," says Reischer. He explains that gym club contracts are legally binding, and can only be breached when the terms of the contract are unconscionable or otherwise specifically prohibited by law.

What happens if you don't pay a gym contract? ›

If you fail to pay your membership fees, your gym can send your account to collections, which is a major negative mark on your credit report. A gym membership is just like any other recurring bill. The method you used to pay the bill does not matter.

What are the 6 key questions a personal trainer should be asking new clients? ›

6 Key Questions Personal Trainers Should Be Asking New Clients
  • Do You Have Any Medical Conditions? ...
  • What Are Your Short and Long-Term Goals? ...
  • How Much Sleep Do You Get Per Day? ...
  • What's Your Daily Nutrition Like? ...
  • Are You a Smoker? ...
  • What Do You Do For a Living?

How long do clients stay with a personal trainer? ›

Three to six months - if your goals are within reach. A year or longer - if your goal is to completely change the way you look (think Adele).

What should a new client do as a personal trainer? ›

If you want more inspiration, read these six key questions personal trainers should be asking their clients.
  1. Assess your client's fitness level.
  2. Provide a pre-workout rundown.
  3. Offer client-specific motivation.
  4. Respect personal space.
  5. Give a post-workout summary.
3 Sept 2020

Can two people share a personal trainer? ›

Simply two-on-one personal training or “buddy” personal training is when you team up with a buddy or partner and share a personal training session. Not only do you get to share in the cost of the session, but it is a great way to keep each other on track and motivated.

What is the average age of a personal trainer? ›

The average age of a personal trainer is 40.

What makes a successful personal trainer? ›

It is one thing to have a great knowledge base, but it is another skill to be able to communicate that effectively to a client. The best Personal Trainers not only know how to help you achieve specific fitness goals, but they are able to convey this in a way that is easy to understand and makes sense to their client.

How do I sell myself as a trainer? ›

Start specific and branch out later. Use Testimonials - Focus on your first clients as much as possible. Deliver above and beyond results for them and then ask for testimonial videos. Make sure your clients tell the world how great of a Personal Trainer you are and how you've made them feel.

How many times per week should a beginner client workout? ›

Beginner clients have either no previous experience or have not worked out consistently for an extended period. These clients should work out two to three times per week. The main goal for beginners is to learn how to control their muscles and perform movement patterns.

How many clients do personal trainers have a week? ›

While having a passion for fitness is a must, you need more than that to make it as a successful full-time personal trainer. On average, full-time trainers work 30 to 40 hours a week, training 15 to 25 clients.

What are the 3 most common fitness plans? ›

With that said, here are three types of workouts that can help you improve your overall health and fitness levels.
  1. Endurance Training. Endurance exercise, also known as aerobic exercise, helps develop stamina. ...
  2. Strength Training. ...
  3. Static Stretching.

What is a formula design for creating a personal fitness plan? ›

FITT method

FITT (frequency, intensity, time, and type) is one way to remember the general guidelines for what should be included in a fitness plan. Remember, it's important to keep in mind that each family member's fitness goals will be different based on age, sex, current fitness level, and available resources.

What are the 4 areas of personal fitness? ›

Research has shown that it's important to get all four types of exercise: endurance, strength, balance, and flexibility. Each one has different benefits.

What are the 3 most important aspects of being a personal trainer? ›

Personal Trainer Characteristics
  • Knowledge. A professional personal trainer also has a thorough understanding of how the body moves and functions. ...
  • Communication. Having an excellent ability to communicate with clients is essential to the role of personal trainer. ...
  • Adapting. ...
  • Integrity. ...
  • Commitment. ...
  • Energy.

Can a personal trainer give out meal plans? ›

Personal trainers can give meal plans, though not without certain specifications. Most personal trainers have in-depth knowledge of food, nutrients, and healthy meal planning. Some personal trainers may even be registered, qualified, and licensed to prescribe meal plans and medical advice.

What personal training clients should ask? ›

10 Things You Need to Ask Your Personal Training Clients
  • #1. Why are you training? ...
  • #2. What is your medical history? ...
  • #3. What type of exercise do you like? ...
  • #4. How hard does this workout feel? ...
  • #5. What are you eating? ...
  • #6. Do you have any friends or family who'd like to train with you? ...
  • #7. ...
  • #8.
14 Dec 2020

What are 5 qualities a personal trainer must demonstrate? ›

Personal trainers are enthusiastic people who are passionate about helping others hit their fitness goals.
...
Here's our collection of top personal trainer skills and qualities to help you achieve career success.
  • 1 – Honesty. ...
  • 2 – Motivating. ...
  • 3 – Open Communication. ...
  • 4 – Supportive. ...
  • 5 – Customer Focused. ...
  • 6 – Loyal. ...
  • 7 – Friendly.
1 Jul 2021

What should every personal trainer know? ›

Ten Things All Personal Trainers Need to Know
  • 1) It's Necessary to Practice Sales Skills. ...
  • 2) It's Not About Weak Glutes. ...
  • 3) Prioritize Rest and Recovery. ...
  • 4) Making Mistakes is Valuable. ...
  • 5) Schedule Sessions Intelligently. ...
  • 6) The Core Isn't All About the Abs. ...
  • 7) Flexibility Isn't Prioritized.
26 Nov 2020

What should you not tell your personal trainer? ›

Five Things You Should Never Say to Your Personal Trainer
  • “This is easy!”
  • “This is light!”
  • “I wasn't sore at all afterward!”
  • “Really, we're done already?!”
  • “I'm going to train to run a half-marathon and write a blog about it so I won't be able to quit!”

How many clients does a good personal trainer have? ›

The average number of clients seen via individual sessions is thought to be somewhere between 10 and 25.

How many clients should a personal trainer have? ›

As a general rule, the average dedicated person will train 3-4 times per week. So, to keep a regular flow of clients, a successful personal trainer will aim for 15 to 20 paying clients each week.

How much do pts charge for meal plans? ›

Depending on how you set up your meal plans and program you may be able to charge anywhere from $150 to $400 a month per client.

How much should I charge for a meal plan? ›

Some health professionals even offer a 12-month option. The most common type of nutrition package offered was an initial consult, three follow-up consults, and one personalized meal plan priced on average at $400, with professionals charging $600 on the higher end.

How long is personal trainer food good for? ›

All our frozen meal plans have two delivery options to fit your freezer. A 28-day day box of food (with interior dimensions of 21 cubic inches) will fit into most standard-sized freezers. If your freezer is on the smaller side, consider the 14-day subscription box (interior dimension of 17 cubic inches).

What should a first personal trainer client do? ›

The Tell-Show-Do approach is an excellent start. Tell clients what they are going to be doing and why. Show them the exercise you want them to perform. Then have them do the exercise.

What should a client do on the first day of personal training? ›

The first thing you will want to do is introduce the client to the different training concepts as they will apply to their intended goals. Your communication skills are very important here, especially if you're dealing with clients who are stepping into exercise and fitness for the very first time.

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