Create a meeting in Microsoft Teams (free) (2023)

In Microsoft Teams (free), you can easily create meetings with your contacts. You can create instant meetings when you want to start the meeting now, or you can create scheduled meetings to share with your contacts.Do you want to create a meeting, but don't have an account for Microsoft Teams (free)? Sign up now.

Note:In Microsoft Teams (free), you can createmeetings of up to one hundred participants for up to 60 minutes. Learn more about Teams subscriptions.

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  1. There are multiple ways to create an instantmeeting:

    • From your Chat tab, tap Start an instant meeting Create a meeting in Microsoft Teams (free) (1) at the top of the list.

    • Tap your profile picture, tapCalendar,then tap Start an instant meeting Create a meeting in Microsoft Teams (free) (2) at the top of the screen.

  2. You can tap Edit Create a meeting in Microsoft Teams (free) (3) to change the name of the meeting.

    Create a meeting in Microsoft Teams (free) (4)

  3. Tap Share meeting invite Create a meeting in Microsoft Teams (free) (5) to share your meeting link via SMSand more.

  4. Tap Copy meeting link Create a meeting in Microsoft Teams (free) (6) to copy the meeting invite link to your clipboard.

  5. TapStart meetingto begin.

    • Your meeting is created, and your meeting link is displayed in the meeting chat. You can copy and share this link at any time.

  6. Set your audio and video options and tap Join now. You canAdd participantsor Sharethe meeting invitefor people to join.

    Note:If you don't want to have users enter the meeting's lobby before they're able to join, disable it by tapping Create a meeting in Microsoft Teams (free) (7)Meeting participants, Create a meeting in Microsoft Teams (free) (8)Meeting options, and selectEveryoneforWho can bypass the lobbyin the dropdown.

Note:In the Communities preview in Teams, to schedule a community meeting, create it in the community's calendar.

  1. Tap your profile picture, tapCalendar,then tapSchedule meeting Create a meeting in Microsoft Teams (free) (9) at the bottom of the screen.

  2. Give your meeting a name in the Event namefield.

  3. You canAdd participants to your meeting by entering their name oremail.

  4. You can set the meeting for All day, or you can fill out thestartand end fields to schedule your meeting. You can also set the meeting to repeat or add details.

  5. Tap Submit Create a meeting in Microsoft Teams (free) (10) to schedule your meeting.

  6. Your meeting appears on your Calendar; tap the meeting, then tap Share meeting invite Create a meeting in Microsoft Teams (free) (11) to share your meeting link via SMS, Skype, and more.

  7. TapJointo start the meeting,set your audio and video options, and selectJoin nowto enter the meeting as host.

    Note:If you don't want to have users enter the meeting's lobby before they're able to join, disable it by tappingMeeting participants Create a meeting in Microsoft Teams (free) (12),Meeting options Create a meeting in Microsoft Teams (free) (13), and selectEveryoneforWho can bypass the lobbyin the dropdown.

Important:The options can vary based on screen size. If you do not see the button, you may need to tap More Create a meeting in Microsoft Teams (free) (14) to bring up more call options.

In the meeting, you can select the following:

  • Create a meeting in Microsoft Teams (free) (15) Chatto display the meeting chat.

  • Create a meeting in Microsoft Teams (free) (16) Meeting participants, where you can add membersfrom your contacts.

  • Create a meeting in Microsoft Teams (free) (17) Enable/disableyour camera.

  • Create a meeting in Microsoft Teams (free) (18) Mute/unmute your microphone.

  • Create a meeting in Microsoft Teams (free) (19) Change your audio options toDevice,Speaker, orAudio off.

  • Tap More Create a meeting in Microsoft Teams (free) (20) to bring up more call options:

    • Raise your handin the call or send a reaction.

    • Create a meeting in Microsoft Teams (free) (21) Chatto display the meeting chat.

    • Create a meeting in Microsoft Teams (free) (22) Peoplewhere you can view meeting participantsor add people to the meeting.

    • Create a meeting in Microsoft Teams (free) (23) Share photos, videos, or your device screen.

    • Create a meeting in Microsoft Teams (free) (24) View to show the current calllayout.

    • Create a meeting in Microsoft Teams (free) (25) Turn on live captions.

    • Create a meeting in Microsoft Teams (free) (26)Don't show chat bubbles.

    • Create a meeting in Microsoft Teams (free) (27) Put yourself on hold.

    • Create a meeting in Microsoft Teams (free) (28) Turn off incoming video.

When a Microsoft Teams (Free) usersends a calendar invitation, information pertaining to organizer’s email will be made available to the recipients. These invitations may be sent via email or SMS, on behalf of the organizer.

For users that sign in with their email based Microsoft account (based on Outlook, Hotmail, MSN, etc.):

  • Email recipients will be shown the organizer’s Microsoft account email address. This email address will be shown to the organizer in the header when the calendar invitation is being prepared.

  • SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).

For users that sign in with a phone number-based Microsoft account, or sign in with an email based Microsoft account using non Microsoft email (for example, Gmail, Yahoo!):

  • Email recipients will be shown a system-generated email address created by Microsoft that is unique to the organizer.

  • SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).

Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.

When a Microsoft Teams (free) useradds a calendar event to their personal calendar, information pertaining to recipient’s email is available to other attendees of the meeting.

For users that have accepted a calendar invitation and added it to their personal calendar and that sign in with:

(Video) Get started with Microsoft Teams free: 5 things to do first

  • An email-based Microsoft account (based on Outlook, Hotmail, MSN, etc.), their Microsoft account email address will be visible to other attendees/meeting participants.

  • An email-based Microsoft account using non-Microsoft email (for example, Gmail, Yahoo!) or a phone number-based Microsoft account, a system generated email address created by Microsoft that is unique to the user will be visible to other attendees/meeting participants.

Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.

Users can login to Outlook.com to export their calendar invitations. Learn how to import and export Outlook email, contacts, and calendar.

A Teams for work or school account users will be able to join the meeting as a guest. In case Teams for work or school account users are signed in to Teams for personal or small business use, then they will join using their personal account. Teams for work or school user’s organization’s privacy policy and data handling terms do not apply to participation in Teams for personal and small business use meetings. Instead, the Microsoft Privacy Statement governs data handling for meetings you invite others to join.

  1. There are multiple ways to create an instant meeting:

    • From your Chat tab, tap Start an instant meeting Create a meeting in Microsoft Teams (free) (29) at the top of the list.

    • Tap your profile picture, tapCalendar,then tap Start an instant meeting Create a meeting in Microsoft Teams (free) (30) at the top of the screen.

  2. Tap Share meeting invite Create a meeting in Microsoft Teams (free) (33) to share your meeting link via SMSand more.

  3. Tap Copy meeting link Create a meeting in Microsoft Teams (free) (34) to copy the meeting invite link to your clipboard.

  4. TapStart meetingto begin.

    • Your meeting is created, and your meeting link is displayed in the meeting chat. You can copy and share this link at any time.

  5. Set your audio and video optionsand Add participantsor Sharethe meeting invitefor people to join.

Note:In the Communities preview in Teams, to schedule a community meeting, create it in the community's calendar.

  1. Tap your profile picture, tapCalendar, thentap the plus Create a meeting in Microsoft Teams (free) (35) at the bottomof the screen.

  2. Give your meeting a name in the Title field.

  3. You canAdd participants to your meeting by entering their name oremail.

  4. You can set the meeting for All dayor use the Start and End fields to schedule your meeting. You can also set the meeting to repeat, set a location, or add a Description.

  5. Tap Done to schedule your meeting.

  6. Your meeting appears on your Calendar; tap the meeting, then tap Share meeting invite Create a meeting in Microsoft Teams (free) (36) to share your meeting link via SMS, Skype, and more.

  7. Tap the meeting in yourCalendar, then tapJointo start the meeting,set your audio and video options, and selectJoin nowto enter the meeting as host.

Important:The options can vary based on screen size. If you do not see the button, you may need to tap More Create a meeting in Microsoft Teams (free) (37) to bring up more call options.

In the meeting, you can select the following:

  • Create a meeting in Microsoft Teams (free) (38) Chatto display the meeting chat.

  • Create a meeting in Microsoft Teams (free) (39) Meeting participantswhere you can add membersfrom your contacts.

  • Create a meeting in Microsoft Teams (free) (40) Enable/disableyour camera.

  • Create a meeting in Microsoft Teams (free) (41) Mute/unmute your microphone.

  • Create a meeting in Microsoft Teams (free) (42) Change your audio options toDevice,Speaker, orAudio off.

  • Tap More Create a meeting in Microsoft Teams (free) (43) to bring up more call options:

    • Raise your handin the call or send a reaction.

    • Create a meeting in Microsoft Teams (free) (44) Chatto display the meeting chat.

    • Create a meeting in Microsoft Teams (free) (45) Peoplewhere you can view meeting participantsor add people to the meeting.

    • Create a meeting in Microsoft Teams (free) (46) Share photos, videos, or your device screen.

    • Create a meeting in Microsoft Teams (free) (47)Background effects.

    • Create a meeting in Microsoft Teams (free) (48) Turn off incoming video.

    • Create a meeting in Microsoft Teams (free) (49) Put yourself on hold.

    • Create a meeting in Microsoft Teams (free) (50) Turn on live captions.

    • Create a meeting in Microsoft Teams (free) (51)Don't show chat bubbles.

When a Microsoft Teams (free) user sends a calendar invitation, information pertaining to organizer’s email will be made available to the recipients. These invitations may be sent via email or SMS, on behalf of the organizer.

For users that sign in with their email based Microsoft account (based on Outlook, Hotmail, MSN, etc.):

  • Email recipients will be shown the organizer’s Microsoft account email address. This email address will be shown to the organizer in the header when the calendar invitation is being prepared.

  • SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).

For users that sign in with a phone number-based Microsoft account, or sign in with an email based Microsoft account using non Microsoft email (for example, Gmail, Yahoo!):

  • Email recipients will be shown a system-generated email address created by Microsoft that is unique to the organizer.

  • SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).

Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.

When a Microsoft Teams (free) user adds a calendar event to their personal calendar, information pertaining to recipient’s email is available to other attendees of the meeting.

For users that have accepted a calendar invitation and added it to their personal calendar and that sign in with:

  • An email-based Microsoft account (based on Outlook, Hotmail, MSN, etc.), their Microsoft account email address will be visible to other attendees/meeting participants.

    (Video) Schedule a Meeting in Microsoft Teams Free

  • An email-based Microsoft account using non-Microsoft email (for example, Gmail, Yahoo!) or a phone number-based Microsoft account, a system generated email address created by Microsoft that is unique to the user will be visible to other attendees/meeting participants.

Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.

Users can login to Outlook.com to export their calendar invitations. Learn how to import and export Outlook email, contacts, and calendar.

A Teams for work or school account users will be able to join the meeting as a guest. In case Teams for work or school account users are signed in to Teams for personal or small business use, then they will join using their personal account. Teams for work or school user’s organization’s privacy policy and data handling terms do not apply to participation in Teams for personal and small business use meetings. Instead, the Microsoft Privacy Statement governs data handling for meetings you invite others to join.

  1. There are multiple ways to create an instantmeeting:

    • Open Microsoft Teams (free). From your Chat tab, select Meet now Create a meeting in Microsoft Teams (free) (52) at the top of the list.

    • Open Microsoft Teams (free). Select theCalendar tab, select Meet now Create a meeting in Microsoft Teams (free) (53) at the top of the screen, and then select Create a meeting.

      Tip:For Chat in Windows 11, select the Open Teams Create a meeting in Microsoft Teams (free) (54) button.

  2. Enter a name for the meeting.

    Create a meeting in Microsoft Teams (free) (55)

  3. Select Get a link to shareto generate a link that you can copy to your clipboard and share in any way you wish.

    Note:After youselect Get a link to share, you can disable users entering the meeting's lobby before they're able to join, by clickingConfigure Meeting options, then in your default browser selectWho can bypass the lobbyin the dropdown menu and clickSave.

  4. Select Start meeting to begin.Your meeting is created, and your meeting link is displayed in the meeting chat.

    Note:You can select Copy Meeting link to generate a link to share, Share via Outlook Calendar, Share via Google Calendar, or Share via default email in Microsoft Teams (free) for Windows 11.

  5. Set your audio and video options, and then selectJoin now.Learn more about how to customize your background in the pre-join screen.

  1. Open Microsoft Teams (free).

    Tip:For Chat in Windows 11, select the Open Teams Create a meeting in Microsoft Teams (free) (56) button.

  2. From the Calendar tab, select New Meetingat the top of the screen.

  3. Give your meeting a name in the Add title field.

  4. Enter a name, email, or phone number to add participants to your meeting.

  5. You can fill out thestartand end fields to schedule your meeting or set the meeting for All day. You can also set the meeting to repeat, add a location, or add details.

  6. SelectSaveto schedule your meeting.

  7. You can choose Copy link Create a meeting in Microsoft Teams (free) (57) to copy your meeting invite link and share in any way you wish. Your meeting will also appear on your Calendar; you can open the meeting at any time and select Copy link Create a meeting in Microsoft Teams (free) (58) to copy your meeting invite link.

    • You can open the meeting at any time and select Copy link Create a meeting in Microsoft Teams (free) (59) to copy your meeting invite link.

    • You can configure the meeting's privacy options by clickingMeeting options. A new tab should open in your default browser where you can setWho can bypass the lobbyandWho can presentoptions in the dropdown menu.

In the meeting, you can select the following:

  • Create a meeting in Microsoft Teams (free) (60) Chatto display the meeting chat.

  • Create a meeting in Microsoft Teams (free) (61) Peoplewhere you can view meeting participantsor add people to the meeting.

  • Create a meeting in Microsoft Teams (free) (62) View to select a calllayout.

  • Create a meeting in Microsoft Teams (free) (63)Raise to raise your hand in the call.

  • Create a meeting in Microsoft Teams (free) (64)React to send a reaction to the call.

  • Select Create a meeting in Microsoft Teams (free) (65)More to bring up more actions for your call:

    • Create a meeting in Microsoft Teams (free) (66) SelectMeeting infoto show the meeting's title, copy the meetinglink, and more.

    • Create a meeting in Microsoft Teams (free) (67) Apply background effects, like blurring or changing your background.

    • Create a meeting in Microsoft Teams (free) (68) Turn on live captions.

    • Create a meeting in Microsoft Teams (free) (69) Access your Device settings to check your Audio and Video devices.

    • Create a meeting in Microsoft Teams (free) (70) Open the Meeting options to control who can bypass the lobby or present content.

    • Create a meeting in Microsoft Teams (free) (71)Choose your Accessibility options.

    • Create a meeting in Microsoft Teams (free) (72) Focus on content.

    • Create a meeting in Microsoft Teams (free) (73) View the call in Full screen.

    • Create a meeting in Microsoft Teams (free) (74)Don't show chat bubbles.

    • Create a meeting in Microsoft Teams (free) (75) Turn off incoming video.

  • Create a meeting in Microsoft Teams (free) (76) Enable/disableyour Camera.

  • Create a meeting in Microsoft Teams (free) (77) Mute/unmuteyour Mic.

  • Create a meeting in Microsoft Teams (free) (78) Share your screen.When selecting whichscreen you want to share, you'll also have the option to Include computer sound.

When a Microsoft Teams (free) usersends a calendar invitation, information pertaining to organizer’s email will be made available to the recipients. These invitations may be sent via email or SMS, on behalf of the organizer.

For users that sign in with their email based Microsoft account (based on Outlook, Hotmail, MSN, etc.):

  • Email recipients will be shown the organizer’s Microsoft account email address. This email address will be shown to the organizer in the header when the calendar invitation is being prepared.

  • SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).

For users that sign in with a phone number-based Microsoft account, or sign in with an email based Microsoft account using non Microsoft email (for example, Gmail, Yahoo!):

  • Email recipients will be shown a system-generated email address created by Microsoft that is unique to the organizer.

  • SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).

Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.

When a Microsoft Teams (free) useradds a calendar event to their personal calendar, information pertaining to recipient’s email is available to other attendees of the meeting.

For users that have accepted a calendar invitation and added it to their personal calendar and that sign in with:

  • An email-based Microsoft account (based on Outlook, Hotmail, MSN, etc.), their Microsoft account email address will be visible to other attendees/meeting participants.

  • An email-based Microsoft account using non-Microsoft email (for example, Gmail, Yahoo!) or a phone number-based Microsoft account, a system generated email address created by Microsoft that is unique to the user will be visible to other attendees/meeting participants.

Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.

Users can login to Outlook.com to export their calendar invitations. Learn how to import and export Outlook email, contacts, and calendar.

(Video) 🏫 Microsoft Teams Tutorial in 10 min

A Teams for work or school account users will be able to join the meeting as a guest. In case Teams for work or school account users are signed in to Teams for personal or small business use, then they will join using their personal account. Teams for work or school user’s organization’s privacy policy and data handling terms do not apply to participation in Teams for personal and small business use meetings. Instead, the Microsoft Privacy Statement governs data handling for meetings you invite others to join.

  1. There are multiple ways to create an instant meeting:

    • From your Chat tab, select New Meeting Create a meeting in Microsoft Teams (free) (79) at the top of the list.

    • Select theCalendar tab, clickMeet now Create a meeting in Microsoft Teams (free) (80) at the top of the screen, and then select Create a meeting.

  2. Enter a name for the meeting.

    Create a meeting in Microsoft Teams (free) (81)

  3. Select Get a link to shareto generate a link that you can copy to your clipboard and share in any way you wish.

  4. Select Start meeting to begin.

    • Your meeting is created, and your meeting link is displayed in the meeting chat. You can copy and share this link at any time.

  5. Set your audio and video options, and then selectJoin now.

  1. From the Calendar tab, select the New Meetingbutton at the top of the screen.

  2. Give your meeting a name in the Title field.

  3. Enter a name, email, or phone number to add participants to your meeting.

  4. You can fill out thestartand end fields to schedule your meeting or set the meeting for All day. You can also set the meeting to repeat, add a location, or add details.

  5. SelectSaveto schedule your meeting.

  6. You can choose Copy link Create a meeting in Microsoft Teams (free) (82) to copy your meeting invite link and share in any way you wish, or you can use Google Calendarto create and send the meeting through Google Calendar. Your meeting will also appear on your calendar.

    • You can open the meeting at any time and select Copy link Create a meeting in Microsoft Teams (free) (83) to copy your meeting invite link.

In the meeting, you can select the following:

  • Create a meeting in Microsoft Teams (free) (84) View to select a calllayout.

  • Create a meeting in Microsoft Teams (free) (85) Peoplewhere you can view meeting participantsor add people to the meeting.

  • Create a meeting in Microsoft Teams (free) (86) Show conversationto display the meeting chat.

  • Create a meeting in Microsoft Teams (free) (87) Raise to raise your hand in the call.

  • Create a meeting in Microsoft Teams (free) (88)React to send a reaction to the call.

  • Select Create a meeting in Microsoft Teams (free) (89)More to bring up more actions for your call:

    • Create a meeting in Microsoft Teams (free) (90) Access your Device settings to check your Audio and Video devices.

    • Create a meeting in Microsoft Teams (free) (91) Open the Meeting options to control who can bypass the lobby or present content.

    • Create a meeting in Microsoft Teams (free) (92) SelectMeeting infoto show the meeting's title, copy the meetinglink, and more.

    • Create a meeting in Microsoft Teams (free) (93)

      Apply background effects, like blurring or changing your background.

    • Create a meeting in Microsoft Teams (free) (94)

      Turn on live captions.

    • Create a meeting in Microsoft Teams (free) (95)

      Turn off incoming video.

    • Create a meeting in Microsoft Teams (free) (96)

      Focus on content.

    • Create a meeting in Microsoft Teams (free) (97) View the call in Full screen.

  • Create a meeting in Microsoft Teams (free) (98) Enable/disableyour camera.

  • Create a meeting in Microsoft Teams (free) (99) Mute/unmute your microphone.

  • Create a meeting in Microsoft Teams (free) (100) Share your screen.When selecting whichscreen you want to share, you'll also have the option to Include computer sound.

When a Microsoft Teams (free) user sends a calendar invitation, information pertaining to organizer’s email will be made available to the recipients. These invitations may be sent via email or SMS, on behalf of the organizer.

For users that sign in with their email based Microsoft account (based on Outlook, Hotmail, MSN, etc.):

  • Email recipients will be shown the organizer’s Microsoft account email address. This email address will be shown to the organizer in the header when the calendar invitation is being prepared.

  • SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).

For users that sign in with a phone number-based Microsoft account, or sign in with an email based Microsoft account using non Microsoft email (for example, Gmail, Yahoo!):

  • Email recipients will be shown a system-generated email address created by Microsoft that is unique to the organizer.

  • SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).

Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.

When a Microsoft Teams (free) useradds a calendar event to their personal calendar, information pertaining to recipient’s email is available to other attendees of the meeting.

For users that have accepted a calendar invitation and added it to their personal calendar and that sign in with:

  • An email-based Microsoft account (based on Outlook, Hotmail, MSN, etc.), their Microsoft account email address will be visible to other attendees/meeting participants.

  • An email-based Microsoft account using non-Microsoft email (for example, Gmail, Yahoo!) or a phone number-based Microsoft account, a system generated email address created by Microsoft that is unique to the user will be visible to other attendees/meeting participants.

    (Video) How to Create Meeting Link in Microsoft Teams

Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.

Users can login to Outlook.com to export their calendar invitations. Learn how to import and export Outlook email, contacts, and calendar.

A Teams for work or school account users will be able to join the meeting as a guest. In case Teams for work or school account users are signed in to Teams for personal or small business use, then they will join using their personal account. Teams for work or school user’s organization’s privacy policy and data handling terms do not apply to participation in Teams for personal and small business use meetings. Instead, the Microsoft Privacy Statement governs data handling for meetings you invite others to join.

  1. There are multiple ways to create an instant meeting:

    • From your Chat tab, click New Meeting Create a meeting in Microsoft Teams (free) (101) above your chat list.

    • Select theCalendar tab, clickMeet now Create a meeting in Microsoft Teams (free) (102) at the top of the screen, and then clickCreate a meeting.

  2. Enter a name for the meeting.

    Create a meeting in Microsoft Teams (free) (103)

  3. ClickGet a link to shareto generate a link that you can copy to your clipboard and share in any way you wish.

    Note:After youclickGet a link to share, you can disable users entering the meeting's lobby before they're able to join, by clickingConfigure Meeting options.Anew tab should open in your default browser where you can changeWho can bypass the lobbyin the dropdown menu. Set your options and then clickSave.

  4. Select Start meeting to begin.

    Note:Your browser will ask permission to use your recording device, and you must grant access if you wish to speak in the meeting. You will have the option to disable sound for the meeting.

  1. From the Calendar tab, select the New Meetingbutton at the top of the screen.

  2. Give your meeting a name in the Title field.

  3. Add required attendees to your meeting.

  4. You can fill out thestartand end fields to schedule your meeting or set the meeting for All day. You can also set the meeting to repeat, add a location, or add details.

  5. SelectSaveto schedule your meeting.

  6. You can choose Copy link Create a meeting in Microsoft Teams (free) (104) to copy your meeting invite link and share in any way you wish, or you can use Google Calendarto create and send the meeting through Google Calendar. Your meeting will also appear on your calendar.

    • You can open the meeting at any time and select Copy link Create a meeting in Microsoft Teams (free) (105) to copy your meeting invite link.

    • You can configure the meeting's privacy options by clickingMeeting options. A new tab should open in your default browser where you can setWho can bypass the lobbyandWho can presentoptions in the dropdown menu.

In the meeting, you can select the following:

  • Create a meeting in Microsoft Teams (free) (106) Enable/disableyour camera.

  • Create a meeting in Microsoft Teams (free) (107) Mute/unmute your microphone.

  • Create a meeting in Microsoft Teams (free) (108) Share yourdesktop.

  • Create a meeting in Microsoft Teams (free) (109) More actionsto bring up your call options.

    • Create a meeting in Microsoft Teams (free) (110) Access your Device settings to check your audio and video devices.

    • Create a meeting in Microsoft Teams (free) (111) Show meeting details to show the meeting's title, copy the meetinglink, and more.

    • Create a meeting in Microsoft Teams (free) (112) Enter full screen.

    • Change your view.

    • Create a meeting in Microsoft Teams (free) (113) End the meeting.

    • Create a meeting in Microsoft Teams (free) (114) Turn off incoming video.

  • Create a meeting in Microsoft Teams (free) (115) Raise hand to raise your hand in the call.

  • Create a meeting in Microsoft Teams (free) (116) Show conversationto display the meeting chat.

  • Create a meeting in Microsoft Teams (free) (117) Show participantsto view or add participants from your contacts.

When a Microsoft Teams (free) usersends a calendar invitation, information pertaining to organizer’s email will be made available to the recipients. These invitations may be sent via email or SMS, on behalf of the organizer.

For users that sign in with their email based Microsoft account (based on Outlook, Hotmail, MSN, etc.):

  • Email recipients will be shown the organizer’s Microsoft account email address. This email address will be shown to the organizer in the header when the calendar invitation is being prepared.

  • SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).

For users that sign in with a phone number-based Microsoft account, or sign in with an email based Microsoft account using non Microsoft email (for example, Gmail, Yahoo!):

  • Email recipients will be shown a system-generated email address created by Microsoft that is unique to the organizer.

  • SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).

Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.

When a Microsoft Teams (free) user adds a calendar event to their personal calendar, information pertaining to recipient’s email is available to other attendees of the meeting.

For users that have accepted a calendar invitation and added it to their personal calendar and that sign in with:

  • An email-based Microsoft account (based on Outlook, Hotmail, MSN, etc.), their Microsoft account email address will be visible to other attendees/meeting participants.

  • An email-based Microsoft account using non-Microsoft email (for example, Gmail, Yahoo!) or a phone number-based Microsoft account, a system generated email address created by Microsoft that is unique to the user will be visible to other attendees/meeting participants.

Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.

Users can login to Outlook.com to export their calendar invitations. Learn how to import and export Outlook email, contacts, and calendar.

A Teams for work or school account users will be able to join the meeting as a guest. In case Teams for work or school account users are signed in to Teams for personal or small business use, then they will join using their personal account. Teams for work or school user’s organization’s privacy policy and data handling terms do not apply to participation in Teams for personal and small business use meetings. Instead, the Microsoft Privacy Statement governs data handling for meetings you invite others to join.

Contact us

For more help, contact support or ask a question inthe Microsoft Teams Community.

FAQs

Can I set up a meeting in Teams with free version? ›

Go to Meetings on the left side of Teams, then select Schedule a meeting. On the next screen, choose a title and select a range of time in the calendar. Once you're done filling out the details, select Schedule.

How do I get Microsoft Teams answers? ›

Open the form for which you want to review the results, and then select the Responses tab. Scroll down to review a summary of the responses for each question asked. Select View results to see detailed responses from each respondent.

How do you create a meeting in Microsoft Teams step by step? ›

Schedule and join a meeting
  1. Go to Teams > Calendar.
  2. Select + New meeting.
  3. Give your meeting a title. Decide on a date and time. ...
  4. Type in names of individual attendees, or select Add channel to select a class team channel to meet in. ...
  5. Take a moment to review your meeting details.

How long can a Teams meeting last for free? ›

Microsoft Teams meetings have a time limit of 30 hours.

What is the difference between Microsoft Teams free and paid? ›

When it comes to comparing Microsoft Teams Free and Paid plans, the main difference is the features they offer. Microsoft Teams Free offers a limited number of features, while Microsoft Teams Paid offers a number of more advanced features, such as more cloud storage and anytime support.

How do you test call yourself on Teams? ›

Make a test call

next to your profile picture at the top of Teams and then choose Settings > Devices. Choose Make a test call under Audio devices. In a test call, you'll see how your mic, speaker, and camera are working. Follow the instructions from Test Call Bot and record a short message.

Does Microsoft Teams have auto answer? ›

Turn on auto answer for incoming meeting invites

You use Set-CsTeamsCallingPolicy -AutoAnswerEnabledType to turn on auto answer for incoming meeting invites. Auto answer is turned off by default. This policy only applies to incoming meeting invites and doesn't support other call types.

How do I add answers to Microsoft Forms? ›

Using the Choice question type as an example, add your question and answers. Select + Add option to add more answer options. Select the Correct Answer check mark next to the correct answer or answers. Note: You can select All of the above or None of the above as an option.

Why can't I create a Microsoft teams meeting? ›

In Outlook, choose File and then Options. Select the Add-ins tab of Outlook Options dialog box. If the Teams Meeting Add-in is listed in the Disabled Application Add-ins list, select COM Add-ins in Manage and then select Go… Set the checkbox next to Microsoft Teams Meeting Add-in for Microsoft Office.

How do I create a meeting in Microsoft teams and share a link? ›

In the Calendar section of the Teams application, click Meet Now, enter a meeting name, and click Get a link to share. Copy and share the meeting link using a normal Outlook meeting invitation or through some other means. You can also click Share via email to automatically open a new email with the link included.

Are Teams totally free? ›

Is Microsoft Teams really free? Yes! The free version of Teams includes the following: Chat messages and search.

Do free Teams expire? ›

Users will lose access to Teams 30 days after the trial's expiration date. As long as users are assigned a paid license within 60 days of the expiration date, they can regain access to Teams and all content still exists. However, after 60 days, the users' data is deleted.

Is Microsoft Teams better than Zoom? ›

Zoom is better for external meetings; Teams is better for internal meetings. It's beyond easy for external participants to join a Zoom meeting from anywhere on any device—all you need is a link. This makes it a great option if you host a lot of meetings, large or small, with people outside your organization.

What are the limitations of Microsoft Teams? ›

Cons
  • Too many similar tools. The biggest stumbling stone for Microsoft Teams is, surprisingly, other Microsoft tools. ...
  • Unnecessary storage consumption. By default, everybody in the organization can create a team. ...
  • Increased security risk. ...
  • Lack of notifications. ...
  • A limited number of channels.
Dec 5, 2021

Can I join a Teams meeting without an account? ›

You can join a Teams meeting anytime, from any device, whether or not you have a Teams account.

How do you answer a team call without a camera? ›

Sign in to the Microsoft Teams App using your Microsoft Office credentials. In the Calendar Tab of the App, click Join Meeting if the meeting is active, your phone will act as your microphone and webcam.

Can you start a Teams meeting with yourself? ›

Replies (2)  You will be the only person in the team and you can start meeting and record it by yourself!

Can you set up a Teams meeting with yourself? ›

If the organization has enabled it, you can also call yourself on a landline in the Teams sidebar under "Calls", and try whether an echo is generated. Otherwise, you can at least hold a meeting with yourself and record your own audio (and video) this way.

Why can't i answer a call on Microsoft Teams? ›

To narrow down this issue, it recommends you check the call settings in Teams client and ensure you have ticked "Call rings me" option. If the response is helpful, please click "Accept Answer" and upvote it.

How do you answer a call on Teams? ›

Answer or decline a call
  1. When a contact calls you, the Microsoft Teams notification window opens, and you hear the ringing sound, followed by the caller's name.
  2. Do one of the following: To answer an audio call, press Ctrl+Shift+S. To answer a video call, press Ctrl+Shift+A. To decline the call, press Ctrl+Shift+D.

Can Microsoft Forms allow multiple responses? ›

You can allow the responders to submit multiple responses via unchecking the One Response per person.

Can you have multiple text answers in Microsoft Forms? ›

I understand that you want to have multiple text boxes for one question. This feature is not available in Microsoft Forms. We can only use one question one text box information.

Is there a question limit on Microsoft Forms? ›

According Microsoft the limit it's 100 but it will depend the type of questions, below a link with a great explanation of the limits. Hope this helps.

Can anyone create Teams meeting? ›

In Microsoft Teams (free), you can easily create meetings with your contacts. You can create instant meetings when you want to start the meeting now, or you can create scheduled meetings to share with your contacts.

Why wont my Outlook let me create a Teams meeting? ›

If you still don't see the add-in, make sure that it isn't disabled in Outlook: In Outlook, on the File tab, select Options. In the Outlook Options dialog box, select Add-ins. Confirm that Microsoft Teams Meeting Add-in for Microsoft Office is listed in the Active Application Add-ins list.

Can I share a Teams meeting link with anyone? ›

Choose Copy and then send the link to the person you want to invite to your team. That person can then paste the link into any browser to join your team.

How do you send a team meeting invite? ›

Outlook on the web
  1. At the top right of the screen, select Settings. and then View all Outlook settings at the bottom right.
  2. Select Calendar > Events and invitations > Add online meetings to all meetings.
  3. Select Save.

How do you host a team meeting? ›

In a channel
  1. Go to Teams on the left side of the app. Choose the channel you want to meet in from the list.
  2. In the Posts tab, look for Meet. in the top-right corner. From the drop-down, select Meet now. ...
  3. Give your meeting a title and choose whether you want to include video.
  4. When you're ready, hit Join now.

What are the 3 types of meeting? ›

Three kinds of meetings
  • Information. This is a meeting where attendees are informed about what is happening (with or without their blessing). ...
  • Discussion. This is a meeting where the leader actually wants feedback or direction or connections. ...
  • Permission.
Mar 4, 2009

What is the duration of Teams meeting? ›

In other words, the meeting automatically closes 8 hours after you launched it. For example, if you start the meeting at 10:00, it remains open until 18:00. By the way, if you want to read more about the Meet Now option, see What is Meet Now in Windows 10?

Is Google or Teams better? ›

Google Meet offers a whopping 15GB of cloud storage per user, while Microsoft Teams provides 5GB of free cloud storage per user. Offers across paid plans on both platforms look quite similar. Microsoft Teams has a slight edge over Google Meet in terms of more competitive pricing.

Do you have to pay for Teams meeting? ›

Up to 100 people can join a meeting in the free version of Microsoft Teams. What features are not in the free version? Get more value out of Teams when you upgrade to Teams Essentials or to a paid plan, including: Unlimited group meetings up to 30 hours.

Why can't I schedule meeting on Teams? ›

Re: Team issue- can't schedule meetings

If it is only you that have this problem I would suggest uninstalling Teams, clear cache and reinstall.

Does calling into a Teams meeting cost money? ›

Besides licenses for audio conferencing, the organizer needs Communications Credits to pay for the toll-free dial in option. Starting March 1st 2022 Microsoft will no longer charge customer for the audio conferencing option. This enables users to dial in to cloud-hosted conference calls with telephone numbers.

How do I send a meeting invite to Microsoft Teams? ›

Schedule a meeting
  1. Select Schedule a meeting. in a chat (below the box where you type a new message) to book a meeting with the people in the chat.
  2. Go to Calendar. on the left side of the app and select New meeting in the top right corner.
  3. Select a range of time in the calendar. A scheduling form will pop open.

How do you send an invite to a team? ›

Select Chat or Teams on the left side of the app, then select Invite people. Select Invite your contacts to choose from your list of email contacts, or select Invite by email to manually enter who you want to get an invite.

How do I send a Microsoft team meeting invite link? ›

In the Calendar section of the Teams application, click Meet Now, enter a meeting name, and click Get a link to share. Copy and share the meeting link using a normal Outlook meeting invitation or through some other means. You can also click Share via email to automatically open a new email with the link included.

Do I need an account to set up a Teams meeting? ›

All you need is a Microsoft account. To get a basic free version of Microsoft Teams: Make sure you have a Microsoft account. If you're using Skype, OneDrive, Outlook.com, or Xbox Live, then you already have an account, but if you don't have one, it's free to create a new Microsoft account.

Are Microsoft teams free? ›

Is Microsoft Teams really free? Yes! The free version of Teams includes the following: Chat messages and search.

Does the host need to be present for a Teams meeting? ›

There's no requirement for the meeting organizer to be here when a meeting is organized. In order to allow everyone in the meeting room, the organizer must disable the mandatory waiting room for everyone.

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2. How to Record Microsoft Teams Meeting? [2 Methods]
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3. Microsoft Teams | Invite Anyone from Outside of Your Organisation to your Meeting
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